Reports To | Supervisor
Managing Director of Finance and Administration

Summary of Job Function
The Event Coordinator plays a vital role in managing internal events and philanthropic initiatives, infusing passion and excitement into our culture. By orchestrating engaging experiences and community outreach programs, this role fosters a vibrant atmosphere that enhances team morale and strengthens our commitment to giving back.

Essential Job Duties
Event Planning and Coordination
 Serves as the primary point of contact for all firm events for internal team members, as well as external referral partners and service providers.
 Plan, organize, and execute on the firm's annual recurring events, recurring and nonrecurring social gatherings, internal team meetings, meetings with referral partners and other external service providers, corporate meetings, networking events, etc.
 Coordinate all aspects of event logistics such as venue selection, catering, entertainment, transportation, accommodations, communications, set up and breakdown.
 Develop event timelines and manage event budgets, tracking expenses and ensuring cost-effectiveness.
 Become a liaison for vendors, suppliers, caterers and venues.
 Negotiate contracts with vendors, suppliers, caterers, and venues.
 Coordinate events with proper representative at each office location. Travel to location as needed.
 Coordinate busy season perks for all office locations.
 Coordinate the aesthetics of all office spaces with specific attention to the art and award displays.
 Monitor and support the allocation of Firm sports ticketing.
 Monitor and track LGA giveaways to ensure proper inventory and presentation.
 Track event attendance through Client Relationship Management (CRM) tool to foster continuous client and referral partner interactions.
 Develop internal communications to promote events.
 Encourage cross service line and level representation at firm events, monitor event attendance and appropriately raise restrictions to Event Sponsor.
 Monitor and support game rooms in each office location
 Collaborate with Human Resources, Marketing, and other departments when needed to ensure all aspects of events align with the firm's initiatives and employee-centric culture.
 Continuously monitor industry trends and best practices to bring exciting and innovative ideas to our events.

Philanthropy and Giving Back Initiatives
 Plan and coordinate firm-wide charitable and philanthropic events, including fundraising initiatives, volunteer opportunities and programs, and community engagement activities.
 Collaborate with nonprofit organizations and local communities to align event goals with giving-back initiatives.
 Promote participation in these events, ensuring alignment with the firm's and team members values.
 Track the impact and success of these initiatives and report results to stakeholders.
Education and Experience:
 Preferred but not required, a BS in Business Administration, related degree, or experience in an administrative service role.
 0-2 years of experience of in a corporate or administrative role.

Required Qualifications:
 Be a dynamic and passionate individual with a high-energy proactive approach, with confidence in driving initiatives.
 Demonstrate excellent organizational and attention to detail skills.
 Adept management of multiple concurrent deadlines within a fast-paced environment with the ability to handle unexpected challenges effectively and calmly.
 Strong written and verbal communication skills, ability to communicate both verbally and written with diverse audiences at all levels of the organization.
 Operate with a sense of urgency, ensuring the prompt and efficient completion of tasks.
 Ability to work in collaborative team environment while also exhibiting self-motivation and a proactive initiative.
 Innovative and resourceful approach to event design and execution.
 Willingness to occasionally work non-traditional hours as needed.
 Ability to manage vendor relationships and negotiate contracts effectively.
 Proficiency with Microsoft Office Products, specifically with Excel

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
This job is performed in an office setting, indoors, and at times travel to other LGA offices will be required.
Special Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
 Dexterity of hands and fingers to operate a computer keyboard, mouse, and other machines.
 While performing the duties of this Job, the employee is regularly required to stand and walk.
 Talk or hear.
 The employee is occasionally required to sit.
 Overtime may be required to meet project deadlines.

Service Line: Internal, Professional Support Team Function: Administrative
FLSA Status: Non-Exempt
Location: Woburn, MA
Employment Type: Entry-Level
Degree Required: No
Direct Reports/Supervisory Responsibility: None
Travel: Occasionally between LGA offices