Reports To | Supervisor

Professional Support Team Leads

Summary of Job Function

The Administrative Assistant will provide high-level administrative support to the Professional Support Team Leaders, ensuring seamless day-to-day operations of the office. This role requires exceptional organizational skills, attention to detail, and the ability to handle a variety of administrative tasks efficiently in a fast-paced environment. If you are a proactive professional with a passion for supporting executives and teams while maintaining a collaborative and organized workspace, this is the perfect opportunity to make an impact.

Responsibilities and Skills:

• Professionally answer phone calls, emails, and other correspondence, ensuring timely responses to inquiries.
• Manage and schedule appointments, meetings, and events for the PST Leaders including coordinating calendars and logistics.
• Organize and maintain office filing systems, both physical and digital, ensuring easy access and security of information.
• Prepare, proofread, and edit documents, reports, and presentations with accuracy and professionalism.
• Assist with data entry, recordkeeping, and maintaining databases to ensure accurate and up-to-date information.
• Coordinate office supplies, equipment, and inventory management, placing orders as needed and monitoring stock levels.
• Handle travel arrangements for the PST Leaders including booking flights, hotels, and transportation.
• Provide administrative support such as photocopying, scanning, faxing, and document preparation.
• Maintain a clean and organized office environment, ensuring all common areas and supplies are well-maintained.
• Ensure efficient office operations by assisting with other tasks and projects as needed, demonstrating flexibility and a team-oriented approach.

Required Qualifications

• Minimum of 3 years of experience in an administrative or executive assistant role.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Exceptional written and verbal communication skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn new software.
• High attention to detail and commitment to maintaining accuracy in all work.
• Self-motivated with the ability to work independently and proactively anticipate the needs of the PST Leaders.
• Positive attitude and adaptability to changing priorities or needs.

Additional Qualifications/Skills/Abilities

• Experience in managing schedules and coordinating complex logistics for executives.
• Familiarity with digital filing systems and office management tools.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills to build and maintain effective working relationships across all levels of the firm.

Education and Experience:

• Experience in managing schedules and coordinating complex logistics for executives.
• Familiarity with digital filing systems and office management tools.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills to build and maintain effective working relationships across all levels of the firm.

Work Environment and Special Physical Demands

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job.

• This job is performed in an office setting, indoors, and at times travel to one of the other firm offices may be required.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other machines.
• While performing the duties of this Job, the employee is regularly required to stand and walk.
• Talk or hear.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Overtime may be required to meet project deadlines and support the team during traditional peak seasons.

LGA is committed to providing an equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please email us at careers@lga.cpa.

Service Line: Internal, PST

Function: Non-Billable

FLSA Status: Non-Exempt

Location: Woburn, MA,

Employment Type: Full-Time

Degree Required: No, preferred

Direct Reports/Supervisory Responsibility: No

Travel: Occasionally between LGA offices